In today’s society,technology makes it easier to change paper documents into digital files that could be stored effectively in the cloud or on your PC. However,you can still find situations when a paper document may be needed. Both these formats have disadvantages and advantages. This post will provide information on the many advantages and disadvantages of paper and digital mapping.
1. Digital Mapping
Accessing Documents Quickly While Out And About
Digital documents have two main benefits: quick access and retrieval. Unlike their paper counterparts which require manual access as well as a good memory to remember where everything is placed,digital files might be retrieved utilising keywords. The keywords are helpful mainly because they can be found in either the title or content,regardless of where the document is located.
Using cloud storage,documents can be easily retrieved from office computers and cellular devices thereby,offering flexibility of access. It can be for this reason that digital is the preferred format by work teams. A good example is organisational records,for example customer information,that must be shared among many people inside a geographically diverse work group to the project to reach your goals.
Increased Space For Storage
Naturally,paper documents do take up space. Unfortunately,today’s work environments do not have space to spare in which the norm is shared space for working groups. With physical space being limited,but the cost of electronic storage becoming cheaper,it seems sensible that a person would use digital technology to hold digital mapping documents. Scanners could be used to turn paper documents into digital files and set them in ‘the cloud’.
2. Paper Documents
While confidentiality issues will not be highly significant when dealing with geographical documents,it can arise when organising the legal and financial aspects of client information. Using online information,for example emailing digital documentation,is not always totally secure therefore,attaching digital map data to a email can put the information in danger. It is very important place simple passwords in the document before opening it,and you should share the password verbally to the recipient.
Here is where paper documentation is a benefit. Not simply is sensitive information kept confidential,nevertheless the hard copies are easier to manage from the security perspective.
A Trusted Source
Inspite of the digital map resource being convenience,paper maps might be more reliable. Look at the situation – when you are heading for a remote location in which the internet access is poor,our recommendation is that you have hard copies available. A paper document will not need reliable internet access to use,which is offered to pass around for all folks the audience. It can be old-fashioned,but even antiquated methods their very own benefits.
No Need To Back Up
Digital documents,including digital maps,require electronic backups to make sure you possess the documents available when heading to different locations. Failing to backup the documents might be disastrous! A paper map or document is more reliable mainly because it will not require backups,although extra copies in the item won’t go amiss.
As is visible,both paper and digital mapping have benefits however,they also have reasons why they may be disadvantageous. Using the information above,you can pick which option is suited for your requirements.
For more information on digital maps,please see this page on planning applications.